District 86 Club Growth

jackie payne3Club Growth Director District 86 - Jacklyn A. Payne,DTM

Greetings District 86! I am honored to serve as your club Growth Director for 2017-2018 and look forward to an exciting year, as we fulfill the mission of the District.

The mission of the District is to build new clubs and support all clubs to achieve excellence. The areas of concentration are, to build new quality clubs, retain existing clubs through effective & quality support of the member, revise the training package for Sponsors, Mentors and Coaches to include Pathways and create a stronger presence of Toastmasters within the communities that we serve.
As the Club Growth Director, I am responsible for all aspects of marketing, club building and club-retention efforts within the district. This includes defining an overall marketing strategy for the district, developing outreach and retention efforts with existing community and corporate clubs and penetrating new markets. Additionally, the Club Growth Director supports challenged clubs and help them to become distinguished.

The Marketing team has been extended to engage a leader from every Division. We are prepared and ready for the challenge ahead. As we support you, we are also inviting your support to build District 86, one club at a time and help all clubs to achieve distinguished status.
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“Want to be a New Club builder! Write or Call the Club Growth Director!”
clubgrowthdirector@toastmasters86.org, Jacklyn A. Payne,Tel: 416 428 1883

 

Press Release - Jacklyn Cornelius Payne DTM, a member of Brampton Toastmasters and Raising Champions Advanced Toastmasters, was elected at the District 86 Council Business Meeting on Saturday April 29. The annual elections were held during the three-day 2017 spring conference in Kitchener, Ontario. The Toastmasters District Leadership manual describes the Club Growth Director as "responsible for all aspects of marketing, club building and club-retention efforts within the district. This includes defining an overall marketing strategy for the district."  Payne will lead outreach and retention efforts with existing community and corporate clubs and penetrate new markets in the 63 areas in 10 divisions. "Additionally, the club growth director supports challenged clubs and helps them to become Distinguished."

In response to, "Why do you want to be a district officer?" Payne wrote,  "I want to serve as a District officer, because I believe that I can make a difference in helping the District to achieve its goals in new club growth, membership retention and making the member's experience rewarding. My goal is to ensure that every member receives the best possible service to achieve their personal best and to bring awareness to the Toastmaster program within the District's communities. I am an individual who delivers, have excelled at every Toastmaster project assigned to me and will bring those same work ethics and skill set to this level in order to ensure our District achieves Distinguished status." Payne is an advocate that Toastmasters changes lives and the climate of corporations. She encourages anyone seeking to develop their communication and leadership skills to try Toastmasters. 

Payne was presented the 2011-2012 Area Governor Of the Year Award and the 2015-2016 Division Director of the Year Award for going above and beyond. She led Area 31 to Presidents Distinguished in 2011–2012 and Division A to Presidents Distinguished in 2015-2016. As Brampton Toastmasters club president the club became Presidents Distinguished. Jacklyn achieved her Distinguished Toastmaster award April 20, 2014, the highest Toastmasters bestows.

clubgrowthdirector@toastmasters86.org

 

Club Growth Committee 2017-2018

dragana 2017Dragana Vulpic-Bork, DTM - Club Extension (Sponsor) Chair
clubext@toastmasters86.org

The club extension chair oversees the objectives for the club extension and club sponsor committees. These two committees are essential in assisting the club growth director through maintaining quality leads and providing guidance over the club sponsor program to ensure that prospective clubs are chartered successfully. In addition to providing sponsors for prospective clubs, the club sponsor committee arranges club sponsor credit opportunities for members who seek it. 

 

muzaffar 2017

Muzaffar Matloob, ACS, ALB - Club Quality (Mentor) Chair
clubquality@toastmasters86.org

Members joined Toastmasters to become more effective communicators and leaders. They stay in Toastmasters because the club provides a valuable service and meets their individual needs. The club quality chair focuses on establishing a club mentor committee to provide this service through the club mentor program. Club mentors are the advisors and tutors for new clubs and have a great effect on the degree to which a new club succeeds. In addition to providing mentors to the club, the committee arranges club mentor credit opportunities for members who seek it. 

 

saima headshot

Saima Malik, DTM - Club Retention (Coach) Chair
clubcoach@toastmasters86.org

The club retention chair heads the club coach committee which assists with the club coach program. The committee helps club coaches develop action plans to aid their assigned clubs. In addition to providing coaches for qualified clubs, the club coach committee arranges club coach credit opportunities for members who seek it. The club retention chair also assists with promoting membership building programs designed by Toastmasters International (Smedley Award, Talk Up Toastmasters and Beat the Clock), and additional programs designed by the district.

 

albert chang 2017

Albert Chang, ACB, ALB - Club New Source Research Chair
clubNSRC@toastmasters86.org

The club new source research chair works closely with the club growth director to develop the district’s marketing plan, which is a series of steps to help the district grow healthy new clubs. In addition to assisting with the marketing plan, the club new source research chair generates new club leads at the district level.

D86 Club Growth Incentives 2017/18 Club Growth and Membership Growth

Membership mosaic

Convert 5 or more guests to members and win big for you and your club! 

 

Individual Membership Building Program (Sponsor New Members)

Target: Established Clubs

Description: Members sponsor new members on Membership Applications forms through Club Central

Start Date: July 1, 2017

End Date: June 30, 2018

TI Awards: Pins & Discounts for Sponsoring 5, 10 & 15 Members. Click here for details

D86 Award: Receive special recognition and a branded Toastmasters Document Briefcase if you convert 10 or more guests to members.

Toastmaster Document Briefcase

 

Club Membership Building Contests Challenge

Target Audience: Established Clubs

Description: Add 5 new, dual or reinstated members during any of the three Toastmasters Membership Campaign and win for your club.

  1. Smedley Award (August 1st - September 30th)
  2. Talk up Toastmasters (February 1st - March 31st) 
  3. Beat the Clock (May 1st - June 30th)

Start Date: August 1, 2017

End Date: June 30, 2018

Award: Receive $25 Toastmasters Gift Certificate per Award

If club win 2 award campaigns, they get an additional $25 Bonus Certificate (total: $75), and if they win all 3 campaigns, club wins an additional $50 Bonus Certificate (total: $125)!

Club Open House Challenge

Target Audience: Established Clubs

Description: Hold two or more Open Houses; add 5 new/dual/reinstated members between Jul 1 & Jun 30 from guests attending, complete the term with 20+ members and provide supporting documentation*

Start Date: July 1, 2017

End Date: June 30, 2018

Award: Receive $50 Toastmasters Gift Certificate

Packet Club Open Ho­use Challenge

Target Audience: Established Clubs

Description: Hold Open Houses between Apr 1 & Jun 30 and provide an electronic copy of your Guest Packages given to guests and supporting documentation*

Start Date: April 1, 2018

End Date: June 30, 2018bag

Award: Computer Messenger Bag to carry your Guest Packages

*For a sample of what a guest package might contain, click here. Supporting documentation includes an electronic copy of: an open house promotion; agenda, names of guests and names of guests that became members. Send supporting documentation to MembershipRenewals@Toastmasters86.org by June 30, 2018.

 

 

Interested In Starting A Toastmasters Club?

Interested In Starting A Toastmasters Club?

Did You Know?

  • There are three Toastmasters clubs started every single day all over the world! 
  • It's a great decision for you, your community, your school, or your company!

What's The Process?

  • First, let's talk about the number of people it takes to have a successful club.
    • You need 20 members to charter a new club!
    • If you want to start a corporate club - a club for employees of a corporation - you have the best chance of success if there are at least 50 people in management positions in your company, and/or over 150 employees at your location.
    • If you want to start a community club - a club open to everyone - you have the best chance of success in communities (including surrounding areas) of at least 10,000 that don’t already have a Toastmasters Club.
    • Why not start a club at your college or university? College and Toastmasters make a perfect fit: People go to college to learn and grow, to experience new people and cultures, and to develop new skills. All those things happen in a Toastmasters club as well!
    • If your situation matches any of the above - contact us. If your situation doesn't match the above criteria, but you’re confident you can get 20 members for your club anyway (that’s yourself and just 19 more!) then still contact us. District 86 is here for you too!
  • Second, contact the Club Growth Director to discuss the roadmap and to obtain the forms. 
  • Third, let's talk about launching and running the club:
    • We have Toastmasters that will help guide you through the process of building a new club; we’re here to help!
    • You’ll be part of a team that will include Club Sponsors, Mentors, Area and Division Directors, and the Club Growth Director.

Resources

Take that first step and start your journey to improving communication and leadership skills for yourself, your colleagues, your community, or your classmates!  Contact Club Growth Director District #86 to start your journey.

Need Ideas To Grow Your Membership?

Looking for ideas on how to grow membership? We can help!

Membership Growth

Growing your membership is the right thing to do:

  • More people can fill meeting and officer roles
  • No one member is overburdened with responsibilities
  • Meetings are more fun, because more people are involved
  • It’s easier for a club to help members meet their educational needs

Some Options

  • One very successful method that EVERY club should use is the OPEN HOUSE.
  • SPEECHCRAFT is another great method for introducing potential members to the benefits of Toastmasters. Click here to learn more about Speechcraft! Also below MK Areola gives tips on the Speechcraft Program. 
  • Of course, the best method of growing membership is through your current members – word of mouth, inviting friends and neighbours as guests – going to service clubs, faith-based groups, these are all great ideas!
  • To help inform potential members about Toastmasters, we have marketing materials that you can give out for free! Just click here to access your free marketing materials!
  • You also have your Area Governor who can provide help and guidance!

If you have any questions about membership building, contact Jacklyn Payne, Club Growth Director

Membership Renewals

All Clubs are reminded that membership renewals start now. In order for members to remain in good standing come October 1st, 2017, dues must be paid up by 11:45 PM on September 30th, 2017 latest.

Incentives are being offered to clubs who pay membership dues by September 15, 2017. See Incentives below for details.

Incentives

Target Audience: Established clubs

Description: 

  • Renew 80% or better of membership base by September 30th
  • Clubs with less than 20 members must renew 100% of base plus 2 new members to qualify for award #1

Start Date: July 1, 2017

End Date: October 1, 2017

Award: 

  • Enter raffle to receive 1 of 2 $50 vouchers to attend Fall conference contests.
  • 100 % of membership pay dues for full year Oct 1st 2017 –Sept 30th 2018, enter raffle to win a Full Package to Fall Conference.
  • Club must have a minimum of 20 members to be eligible.

Are you Ready for the Smedley Award Membership Contest?

smedley his office in California BW Small1

What is it?

In honour of Toastmasters founder Ralph Smedley, can your club add five new, dual, or reinstated members between August 1 and September 30?

Applications and payments for members who join between August 1 and September 30 must be received at World Headquarters or online no later than September 30. Each member's join date as listed on the application must be for August or September. The addition of transfer and charter members does not count toward “Smedley Award” credit.

The winning clubs will be revealed online within a few weeks of the contest ending. Winning clubs in District 86 should allow up to 21 business days.

When Does It Run?

Program Dates: August 1 – September 30

What’s In It For My Club?

  • You’ll qualify to receive a "Smedley Award" ribbon to display on your club’s banner.
  • Plus!! qualifying clubs earn a special discount code for 10-percent off their next club order. (fine print: The discount code expires six months from the date of issue and is not valid with any other offer.)
  • Plus Plus!! District will reward your club with a $25 Toastmasters Gift Certificate to use towards your club supplies!

Isn’t that a great deal?

What’s In It For You?

Invite your friends, family and co-workers to visit your club meeting. If your guests join, you will receive credit as a New Member Sponsor! (provided your name and home club number are listed on the new member application form). Sponsor five new members and receive a unique blue pin.

Why Is it Important To Add New Members?

  • More people can fill meeting and officer roles
  • No one member is overburdened with responsibilities
  • Meetings are more fun, because more people are involved
  • It’s easier for a club to help members meet their educational needs
  • More members means more people benefitting from Toastmasters!
  • Ribbon for your club banner!

How to Process New Member on Club Central for Contest Periods

Be sure to process your new club members within the contest period to be eligible. Follow these directions >>>

So... are you ready... for Smedley?

 

Moments Of Truth For Club Officers

  • Q: Now that Club Officers have met with the outgoing Club Executive and attended District sponsored training, is there any else needs to be done?
  • A: The VP Education, VP Membership or their Education Committee should speak to all their club members about their 2017-2018 Toastmasters goals and how the club can help them achieve it. With larger clubs, all Club Officers help with these discussions.

  • Q: Is there a form or tool that can help with gathering this information?
  • A: TI publishes a Member Interest Survey; some clubs use SurveyMonkey to collect this information; some send out an email; clubs that useEasy-Speak have this tool built in.

  • Q: What do we do with this information?
  • A: Create a Club Success Plan and Budget. The Distinguished Club Program is one part of the Club Success Plan. The Budget helps determine the number of renewing members and the club’s plan for growth. In addition to paying for the club rental fees (if any) and the TI dues, the budget indicate how the remaining funds will be used to pay for educational, incentive and social program such as events with food.

  • Q: Can a club pay the full annual dues to TI?
  • A: Yes, but manually. There is no real benefit to the club for doing this. All payments to TI are non-refundable.

  • Q: Does the Treasurer need to do anything with the Budget once it is approved by the Club Executive?
  • A: It should be presented to the club with periodic updates throughout the year. If the Exec has recommended a change to the fees it charges its member, a motion needs to be presented during the business portion of the club meeting.

  • Q: Which club members vote on a motion to change club fees?
  • A: A simple majority of active club member must vote in favour if this change with a simple majority of active members present.

  • Q: How do you determine if a member is “active”?
  • A: All paid up members meet the simple requirement of “active”, however, some clubs have bylaws in place that indicate that if a member misses a number of meets, then they are not considered active.

  • Q: When the motion passes, how do we amend our club’s bylaws?
  • A: Any active club officer can make changes to their club’s Addendum of Standard Club Options simply by logging in to www.toastmasters.org/ClubCentral. Under Conduct Club Business, click on the option Update my Addendum of Standard Club Options.

  • Q: Some of our members have moved, no longer work at the company or have stopped attending meetings. What can we do? 
  • A: Many clubs lose 30% to 40% of its members at the September renewal. TI recommends that all clubs take advantage of the Smedley Award Membership Building Contest and sign up at least 5 new/dual/reinstated members between August and September. Your VP Membership or the Membership/Public Relations Committee should coordinate this special contest at your club. In addition, club officers should be in regular contact with members that miss meetings.

  • Q: Is there something special we can do at our club to retain member or attract new members?
  • A: This month’s Leader Letter has "Top 5 Ways to Create a Quality Club"

  • Q: What are these 5 Ways?
  • A: The article provides more details. In summary:
    • Make a Strong First Impression
    • Assign Mentors to New Members
    • Keep Meetings Well Planned and Organized
    • Grow Your Club!
    • Celebrate Accomplishments

  • Q: Is there anything else a Treasurer needs to do in August?
  • A: Prepare the renewal notice for all members and send them out starting mid-August.

  • Q: When can renewal dues be paid to TI and how?
  • A: Starting on Sep 1st, any active club officer can log into Club Central and Pay dues.

  • Q: Is there anything else that is special about this renewal period?
  • A: Club that do not pay the renewal for a minimum of eight members by Oct 1 st, at least three of whom were members of the club prior to Oct 1st, be considered no longer in “good standing”.

  • Q: What are the consequences to members if a club does not pay their minimum membership by Oct 10th and be considered no longer in “good standing”?
  • A: Their members will not be able to compete in the upcoming Humorous Speech and Table Topics contests. After Oct 10th, all winners from these clubs will be retroactively disqualified.
    These clubs will not be able to vote at the District Council meeting on Nov 11, 2017.

  • Q: I belong to a corporate club and our HR pays for the TI dues. How does this impact our club and members?
  • A: Make your request to HR as early as possible and ensure that TI has the funds by Sep 30th. The grace period from Oct 11th to Nov 30th is no longer valid.

  • Q: I have more questions about this, who do I speak to you?
  • A: Your Area Director can assist. They are knowledgeable and have access to District resources. Visit http://www.toastmasters86.org/district-86-contacts/district-86 and choose your Division for the contact information for your Area Director.

Remember the motto, “If it’s not fun, it’s not Toastmasters”!

Speechcraft

Eva Britton, DTM

Speechcraft Coordinator Eva Britton, DTM

If you would like to conduct a Speechcraft workshop or serve as a coordinator, please contact us at speech@toastmasters86.org or the Club Growth Director of District 86 at clubgrowthdirector@toastmasters86.org

Speechcraft is an extended workshop on communication and leadership where the participants learn about various aspects of communication and leadership, participants are supported by a team of presenters and mentors and are guided by a coordinator. The Speechcraft program allows experienced Toastmasters to present the fundamentals of public speaking to non-members in an atmosphere of a Toastmasters club meeting.

For Clubs, it is a great way to promote membership in community or company club, as Speechcraft brings prospective new members to a meeting to see, first-hand, what Toastmasters is all about.

For participants, it is the quickest means by which non-Toastmasters can jump right into the process of improving their speaking skills, it also serves as a method of recruiting new members for local clubs.

It is structured and run like a condensed Toastmaster meeting with short educational during the meeting and about 15 minutes of coaching at the conclusion of each meeting. Speechcraft’s short duration appeals to people with busy lives who want to improve their speaking skills but don’t want to make an on-going commitment.

Speechcraft students learn public speaking and evaluation skills in a safe, supportive environment and derive many of the benefits we as Toastmasters are already familiar with but may have taken for granted. The only difference is with Speechcraft there is a specific time period. 

The Speechcraft program allows experienced Toastmasters to present the fundamentals of public speaking to non-members in an atmosphere of a Toastmasters club meeting. It’s a great way to promote membership in your community or company club, as Speechcraft brings prospective new members to a meeting to see, first-hand, what Toastmasters is all about.

Benefits of Speechcraft for participants include:

  • Gaining confidence in public speaking
  • Developing communication and language skills
  • Learning to think quickly and clearly
  • Becoming an effective listener
  • Learning to evaluate effectively
  • Using body language and visual aids
  • Gaining advance social skills
  • Improving job or promotion prospects
  • Gaining experience benefits of a TM club without having to initially join

Speechcraft can also help participants improve performance in:

  • Problem-solving
  • Meeting in larger groups
  • Motivating people
  • Selling ideas or products
  • Conducting business meetings
  • Impromptu Speaking
  • Managing Nervousness
  • Introducing a Speaker
  • Preparation & Practice
  • Speech Structure & Organization
  • Beginning & Concluding a Speech
  • Body Language
  • Vocal Variety
  • Knowing an Audience

Benefits of Speechcraft for a Club include:

  • Building club membership
  • Giving new members a helping hand with the different meeting roles
  • Reaching out to the community
  • Giving experienced members an opportunity to grow
  • Sharing the Toastmasters experience with others
  • Speechcraft students who decide to join the club are up to speed and already have 3-4 speeches towards their Competent Communications Manual
  • Speechcraft students invite their family and friends to the graduation ceremony, which takes place at club meeting location – which introduces them to Toastmasters and possibly inspire them to join.
  • Acquiring additional funds in their treasury if Speechcraft students choose not to join the club (see “fees” below)
  • Additionally, individual Toastmasters can accelerate the completion of their communication and leadership designations by fulfilling various roles in a Speechcraft.:
  • One member can earn credit towards AL as Speechcraft coordinator
  • One member can earn credit towards AL by conducting Evaluation Course
  • Additional members can earn credit towards ACB, ACS or ACG by conducting Better Speaker Series modules to Speechcraft students.
  • Members can complete the mentoring requirement in the CL manual by coaching Speechdraft students

Pros and Cons to Holding a Speechcraft Within or Outside of the Club

Benefits of holding a Speechcraft within the club during the club’s regular meeting time and place:

  • Participants become familiar with the time and meeting place of the club. They know by the end of the program that they can work it in their schedules.
  • Get to know the current members of the club. If they join, they know they are joining friends.
  • The fee they pay for the course can be applied towards their club membership should they decide to join the club sponsoring the Speechcraft.

Benefits of conducting a Speechcraft outside of the club:

  • There are many considerations and benefits of holding a Speechcraft outside of the regular club meeting time and place.
  • Doesn’t disrupt regular club meetings
  • The location where Speechcraft takes place may better suited in terms of location, space, logistics, environment, etc.
  • The fee they pay for the course can be applied towards their club membership should they decide to join the club sponsoring the Speechcraft.

Organizing A Speechcraft Program

A successful Speechcraft requires the commitment of Club Members to assist in conducting the program.

Here is how a club might go about hosting a Speechcraft:

  • The Club’s Executive Committee decides to present the program, then discusses it with the membership. The Club decides whether the program will be conducted during regular Club meetings or outside of the Club. Once this is decided, the Club President appoints a Speechcraft Coordinator, who is responsible for planning and managing the program.
  • The club also needs advertisements (eg., flyers and webpage) – a good task for the VPPR.
  • The Secretary or Treasurer needs to order materials from Toastmasters.
  • The VPM helps to prepare information packets for the students – information about Toastmasters, old TM magazines, meeting roles, basic information about the club, etc.
  • The VPE helps by assigning meeting roles to club members for most meetings.
  • One mentor per participant. The mentor also evaluates at least two speeches by the mentee.
  • Other members to fill the roles of Toastmaster of the Day, Table Topics Master, Master Evaluator, Educational Presenter, Leadership Evaluator, Grammarian, Ah Counter, Timer, etc
  • For a general idea of how an Agenda may look like, a sample could be provided upon request, send sn email to me.
  • The SAA should be prepared to set up the room with lots of extra chairs, greet the students, show them where their packets are, explain about name tents, etc.
  • Someone needs to coordinate refreshments at the sessions
  • Someone needs to plan the graduation

Turning Participants Into New Members

Speechcraft participants are prospective new members for club. They will join the club if they are impressed by the activities and inspired by members and can see the benefits they will gain from their experience.

The Speechcraft starter kit is available from Toastmasters International for a fee plus tax and shipping. The kit contains complete materials for starting and promoting a Speechcraft program, it include:

  • 10 Instructions for the Advisor (Item 208)
  • 5 Speechcraft Workbooks (Item 204H)
  • 15 copies of An Opportunity To Succeed (Item 207)
  • 3 copies of Number One Membership Building Tool (Item 203A)
  • 5 Participant’s Certificates (Item 261)
  • Coordinator’s Certificate (Item 260) Expanding Your Horizons (Item 211)

Toastmasters International Values:  Respect • Integrity • Service • Excellence
Our Principles:  Lead By Example • Work / Play as a Team 

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